STUDY AND EXAMINATION REGULATION OF DOCTORAL STUDY PROGRAMMES

STUDY AND EXAMINATION REGULATION OF DOCTORAL STUDY PROGRAMMES AT THE UNIVERSITY OF VETERINARY AND PHARMACEUTICAL SCIENCES BRNO OF MAY 4, 2007


General Provisions

Article 1

(1) This study and examination regulation is an internal directive of the University of Veterinary and Pharmaceutical Sciences Brno (hereinafter referred to as “UVPS”). It regulates studies in the doctoral study programmes (hereinafter referred to as “DSP”) practiced pursuant to Law No. 11/1998 Coll. on universities and on amendments and supplementation of other laws as subsequently amended (hereinafter referred to as “the Law”).
(2) At the UVPS, the DSP is practiced at faculties in accredited fields of study by form of attendance or a combined form. The standard study period is 3 to 4 years; its length depends on the accreditation of the concerned field of study of the DSP.
(3) Faculties may practice the DSP in cooperation with other faculties or universities and other science institutes on the basis of a concluded agreement on cooperation.

Study Organisation

Article 2

Field Councils

(1) Field councils (hereinafter referred to as “FC”) are established for individual accredited fields of study of the DSP to monitor and evaluate studies of the DSP.
(2) FCs consist of at least five members. FC members are prominent teachers from the faculty and other universities or science institutes. FC members are appointed and removed by the Dean upon a statement of the faculty’s Scientific Council (hereinafter referred to as “SC”). The FC president is appointed by the Dean upon a FC proposal; the FC decides on the proposal by voting.
(3) The duration of the FC establishment is usually identical to the validity period of the accreditation of the field of study. FC members may be appointed to office repeatedly.
(4) FCs perform mainly these activities:
a) Compile the field study programme and submit it to the SC for approval
b) Submit proposals to the Dean on the appointment and removal of DSP supervisors
c) Propose to the Dean the composition of admission committees for studies within the DSP and determine the content of admission interviews
d) Approve dissertation subjects
e) Evaluate the course of study in the DSP and the fulfilment of the students’ duties in the academic year
f) Propose to the Dean the president and members of the state doctoral examination board
g) Propose to the Dean the president, members of the board and opponents for the dissertation defence
h) Submit to the Dean proposals for terminating studies in the DSP for failure to fulfil study duties
i) Upon the student’s proposal, evaluate the work of the supervisor
j) Assess whether the publication activity relates to the subject treated by the student within the DSP study as per Article 9, paragraph 3.
(5) The FC president performs mainly these activities:
a) Convenes and conducts FC meetings
b) Proposes to the Dean resolutions, proposals and recommendations of the FC
c) Develops a standpoint for the talks of the state doctoral examination board and the dissertation defence board, evaluating the fulfilment of the prerequisites on part of the DSP student
d) Upon a successful dissertation defence, submits to the Dean a proposal to award the academic degree of Ph.D.
e) Upon the Dean’s request, produces a summarizing report on the course of the DSP study in the field of study.
(6) The president convenes FC meetings as necessary, but at least once per year. Minutes are written down of the results of the talks. A FC meeting may also be convened by the Dean.
(7) The FC is eligible to resolve, when an absolute majority of all its members are present. For a legitimate resolution, the consent of an absolute majority of all present members is necessary. For finding out the opinions of the FC members, the president may also use electronic correspondence.
(8) Activity of the FC is evaluated once a year by the SC.
(9) The FC may request for its resolution the opinion of the supervising workplace.

Article 3
Professional supervision of the student

(1) Professional course of study in the DSP is ensured by supervisors who can be only persons with the scientific degree of DrSc. or CSc., academic-scientific degree of Dr. or academic degree of Ph.D., or with a corresponding scientific qualification degree (independent scientific worker, managing scientific worker)
(2) The supervisor of the DSP student is appointed and removed by the Dean upon a FC’s proposal.
(3) The FC may propose for supervisor also a professional from a workplace other than the UVPS with the necessary qualification prerequisites. Upon the supervisor’s proposal, the FC may appoint another specialist supervisor to a DSP student. The specialist supervisor may also be a person employed by another employer, or a freelancer.
(4) The supervisor conducts professional and scientific preparation of the student during the DSP study. He or she performs mainly these activities:
a) Develops with the student his or her individual study plan
b) Continuously supervises the fulfilling of the student’s individual study plan
c) Submits to the FC president an annual evaluation of the DSP student
d) Proposes to the Dean the student’s study at other national or foreign scientific and educational institutions
e) Ensures consultations with other professionals as necessary
f) Submits a written standpoint on the dissertation submitted by the student for a defence g) Expresses his or her opinion on the student’s request to interrupt the studies h) Submits to the FC a proposal for expulsion of the student from the studies.
(5) In a case when the supervisor fails to properly fulfil his or her duties, the Dean appoints a new supervisor to the student upon a FC proposal.
 
Article 4
DSP Students

(1) A DSP student is entitled to:
a) Study according to his or her individual study plan
b) Use the equipment and information technologies needed for study in the DSP in line with the rules defined by the UVPS
c) Give his or her opinion on the course of study and ask the FC and the Dean to hear the comments on the study
d) Propose the subject of his or her dissertation for the FC’s approval.
(2) A DSP student is obligated to:
a) Respect generally obligatory legal provisions, the statute of the UVPS, the statute of the relevant faculty and other internal regulations of the UVPS and the faculty
b) Report when summoned to the Rector, the Dean or a UVPS employee authorised by them to discuss issues concerning the course or termination of his or her studies
c) Fulfil his or her individual study plan, instructions of the relevant FC and the supervisor
d) Report without delay to the Study Department of the Dean’s Office all changes in personal data and the address for correspondence
e) Cover the fees associated with the study.
 

Article 5
Admission to Study

(1) Conditions for admission to study in the DSP are approved by the faculty’s Academic Senate (hereinafter referred to as “AS”) upon the Dean’s proposal.
(2) Admission proceedings for study in the DSP are initiated by the Dean by a public announcement including mainly:
a) Fields of study and forms of study in the DSP, in which new candidates will be admitted in the given academic year
b) Conditions for admission to study in individual fields of study
c) Documents required for admission to study
d) Deadline for submitting the application to study
e) Other information (especially the place for submitting applications, and the supervising workplace).
(3) Citizens of the Czech Republic as well as foreigners may apply for admission to study in the DSP. Basic prerequisite for admission to study is the proper conclusion of studies in the Master’s degree study programme. (4) Applicants for study in the DSP submit written applications at the Study Department of the Dean’s Office. To the application they attach: a) A document of the proper conclusion of study in the Master’s degree study programme (may be documented additionally, before the Dean’s decision on admission to study) b) Brief and structured curriculum vitae with information on the education achieved, professional, or scientific and research activities, a list of publications and talks, possibly also the reviews of professional papers.
(5) Applicants who submitted the required documents will be invited in written by the Study Department of the Dean’s Office to an admission interview no later than 14 days before it takes place. If the candidate fails to submit the documents as per paragraph 2, letter b), the Dean will reject the application to study.
 
Article 6
(1) Admission boards for individual fields of study of the DSP and their presidents are nominated by the Dean upon the relevant FC’s proposal. The admission board consists of at least three members. The content of the admission interview is determined by the FC. During the interview, the candidate is to demonstrate professional capabilities and qualifications for creative scientific work.
(2) The admission board at a non-public meeting evaluates the result of the admission interview and based on voting, it recommends to the Dean the admission or non-admission of the candidate to study. According to the president’s decision the voting may be secret. In case of parity of votes the vote of the president decides.
(3) The admission board draws up minutes on the results of the admission interview. If more candidates successfully pass the admission interview, the admission board determines the order of candidates to be admitted to study.
(4) The admission board president will deliver the minutes of the results of the admission interview within 3 days from its taking place to the Study Department of the Dean’s Office.
(5) The Dean will consider the results of the admission boards meetings and decide on the admission to study in the DSP in individual fields of study with regard to the order proposed by the boards.
(6) The Dean will communicate the result of the admission proceedings in written within 30 days from the conclusion of the admission proceedings. If the candidate is admitted to study in the DSP, the Dean also indicates the expected date of commencement.
(7) The candidate is entitled to ask the Dean to review the decision as per Article 50, paragraph 7 of the Law. The request is submitted in written within 30 days from the day of delivery of the decision.
(8) The admitted candidate is invited in written to enrol in the study and receives a study sheet.
 
Article 7
Course of Study


 
(1) The course of study is defined in the individual study plan that consists of an educational part and a scientific and research part. The student must submit the individual study plan to the FC for approval within 30 days from enrolment to study.
(2) The educational part contains a general area including mainly the propaedeutic of scientific work, a specialisation area including usually 3 special study subjects listed in the study programme of the concerned field of study of the DSP that relate to the treated topic. The DSP student demonstrates the fulfilment of the educational part of the individual study plan by effecting relevant credits and examinations.
(3) The scientific and research part is focused on solving a particular research task and on elaborating a dissertation.
(4) Part of the individual study plan may be pedagogical activity in the given field in the extent of 120 h maximum over the whole study.
(5)
The individual study plan must contain mainly:
a) Date of commencement and expected conclusion of study
b) Study subjects in which the student is obligated to pass examinations
c) The projected dissertation topic with an indication of the aim and main methods in treating the assigned task
d) Name of supervisor or supervisors
e) Supervising workplace.
(6) Maximum length of study is 5 years.
 
Article 8
Examinations


 
(1) The general part of education is organised and warranted by the Dean; examinations of the specialisation part of education by relevant FCs.
(2) Examinations are public. Examiners are nominated by the Dean.
(3) Examinations focus with their content on assessing the student’s ability to apply gained knowledge in actual scientific and research activity and preparation of dissertation.
(4) The result attained in examinations is marked by grades Passed/Failed. After conclusion of the study it is possible to recognise in case of further studies a passed examination or credit test and the credits associated with them within 5 years from their taking. An examination may be repeated only twice. Upon the request of the student or the examiner, the second reparative examination takes place before a board nominated by the Dean.

Article 9
Advance to another Year of Study

 
(1) In order to advance to another year of study the student must meet the advance criteria. The advance criteria are:
a) For advancing to the 2nd year of study the student must obtain at least 45 credits
b) For advancing to the 3rd year of study the student must obtain a total of at least 100 credits
c) For advancing to the 4th year of study the student must obtain a total of at least 150 credits
d) For advancing to the 5th year of study the student must obtain in the 4th year of study at least additional 60 credits.
(2) Credits are obtained especially for passed examinations, credit tests, publication activity or other activities in line with the study programme of the concerned field of study of the DSP approved by the SC.
(3) Publication activity must relate to the subject treated by the student within the study in the DSP. Each examination or publication activity may be credited only once during the study. Proper Conclusion of Study
 
Article 10
 
(1) The study in the doctoral study programme is properly concluded by a dissertation defence and the state doctoral examination, while obtaining a number of credits in the amount of at least 60 times the number of years of the standard length of study.
(2) The day of the proper study conclusion is the day of passing the state doctoral examination.
 
Article 11
Dissertation


 
(1) The dissertation is the result of solving a particular scientific and research task. It must contain original scientific results. The dissertation may be submitted in the form of a dissertation document or as a topically integrated group of publications provided with a brief commentary. As publication, original scientific results are understood in this context, accepted for publication or published in a scientific journal.
(2) The dissertation must meet these criteria:
a) It must be submitted for defence in Czech, Slovak or English, and must comply with the linguistic norms
b) It must be divided into sections required for scientific publication; the part of the results must present new knowledge. A dissertation submitted in Czech or Slovak must be provided with a summary in English; a paper submitted in English must have a Czech or Slovak summary
c) The title page must include information on where the dissertation was elaborated and the year of its completion
d) The dissertation must be printed or otherwise reproduced and bound in hard cover.
 
Article 12
Dissertation Defence

(1)
A DSP student submits a written application to dissertation defence to the Dean by means of the relevant FC president. Parts of the application are:
a) Curriculum vitae
b) List of hitherto published papers
c) Dissertation paper in the amount of four printed copies and a file on a floppy disk or a CD.
(2) A prerequisite for the defence to be effected is the DSP student’s authorship or co-authorship of at least one publication in an impacted scientific journal listed in the ISI Web of Knowledge database.
(3) The dissertation defence takes place before a dissertation defence board. The board is appointed by the Dean upon the FC’s proposal. It consists of at least five members and at least two of its members must be from a workplace outside the UVPS. The board consists of a president, opponents, a supervisor and other members.
(4) The FC proposes to the Dean for approval at least 2 opponents who are experts in the relevant field of science. At least one of them must be a Professor or an Associate Professor and at least one of them must be from a different university or science institute outside the UVPS. The DSP student’s supervisor may not be appointed opponent.
(5) The opponent reviews the dissertation and produces a written review which he or she submits within 6 weeks to the relevant president of the dissertation defence board, or notifies the president within 14 days that he or she is unable to produce the review. If the review is not submitted in the mentioned time limit or if the opponent notifies that he or she cannot draw up the review, the FC proposes another opponent.
(6) Each opponent is obligated to produce an independent review with an unequivocal conclusion whether the dissertation is recommended for a defence or not.
(7) If an absolute majority of opponents do not recommend the dissertation for a defence, the president of the dissertation defence board stops the proceedings and within 8 days delivers the materials to the Dean for further decision.
(8) Within 1 month upon receiving the reviews of all the opponents, the president of the dissertation defence board proposes to the Dean the date and place of the dissertation defence. The defence takes place 6 months at the latest from the day of submitting the application for defence with all documents attached, if all the prescribed requirements and prerequisites for a defence were met.
(9) The president of the dissertation defence board announces at least 4 weeks in advance the date and time of the dissertation defence through the Study Department of the Dean’s Office, and notifies the DSP student and board members of this fact in written.
(10) The president of the dissertation defence board sends through the Study Department of the Dean’s Office 14 days at the latest before the dissertation defence, the opponents’ reviews to the DSP student and board members.
(11) The dissertation defence takes place in the presence of at least two thirds of all members of the dissertation defence board. If one of the opponents cannot attend the defence for exceptionally serious reasons, the defence may take place only under the condition that the absent opponent submitted a positive review. In that case the absent opponent’s review will be read during the defence. In the absence of both opponents the defence may not take place.
(12) The dissertation defence is conducted by the president of the dissertation defence board, exceptionally another board member authorised by the president. An opponent and a supervisor may not conduct the defence. The board president ensures the drawing up of the minutes which he signs.
(13) The dissertation defence proceeds as a scientific debate between the DSP student, the opponents, members of the dissertation defence board, and other participants of the defence.
(14) Upon the conclusion of the dissertation defence a non-public meeting takes place for the dissertation defence board to evaluate the course of the defence and decides on the result by secret voting. The defence is marked by grades Passed/Failed.
(15) The dissertation is defended if an absolute majority of all present members of the dissertation defence board mark it by the grade Passed. A protocol will be written down on the result of voting, signed by all the voting. (16) The president of the dissertation defence board announces the result of the voting. The board president will submit the minutes of the course of the dissertation defence and the protocol on voting to the Study Department of the Dean’s Office within 14 days at the latest from the day of the defence.
(17) The dissertation defence may be repeated after necessary revisions or amendments of the dissertation only once.
 
Article 13
State Doctoral Examination

(1) The student applies in written to the FC to take the state doctoral examination upon passing all the prescribed examinations, submitting the dissertation and fulfilling other duties prescribed by the DSP.
(2) The state doctoral examination is open to public and takes place before the state doctoral examination board appointed by the Dean upon the FC’s proposal. The board consists of at least three members. At least one member is from another university or science institute. The board discusses the results of the examination at a non-public meeting and decides with a majority of votes of the present members. In case of parity of votes, the vote of the president decides.
(3) The state doctoral examination may only take place after a successful dissertation defence.
(4) By the state doctoral examination the student is to demonstrate theoretical knowledge in the chosen field of study of the DSP.
(5) The state doctoral examination is marked by grades Passed/Failed.
(6) If the student fails the state doctoral examination, he or she may repeat it only once, on a date determined by the relevant state doctoral examination board, in 3 months at the earliest and in 6 months at the latest.
(7) A protocol is written down on the result of the state doctoral examination, signed by the president and other members of the state doctoral examination board. The board president delivers the protocol within 3 days to the Study Department of the Dean’s Office.
(8) If the student cannot report to the examination on the determined date, he or she is obligated to apologise to the president of the state doctoral examination board within five days; if the president accepts the reason for the excuse, he or she determines an alternative date. If the student does not have a serious reason for failing to report to the examination or if he or she withdraws from the examination, he or she is marked by the grade Failed. Other Provisions
 
Article 14
Interruption of Study

(1) The Dean may for serious reasons, such as maternity leave or health reasons, interrupt upon the student’s proposal his or her study in the DSP. For the period of interrupted studies the person is not a student. The person ceases to be a student on the day of interrupting the studies.
(2) The total interruption period is 24 months maximum.
 
Article 15
Termination of Study

(1) DSP study is terminated:
a) By proper study conclusion by defending dissertation and passing the state doctoral examination
b) By giving up the study
c) By the Dean’s resolution as per Article 56, paragraph 1, letter b) of the Law, especially when the student fails to meet the requirements for advance to another year of study as per Article 9
d) By withdrawal or termination of the accreditation of the study programme
e) By expulsion from studies as per Article 65, paragraph 1, letter c), or Article 67 of the Law.
(2) Resolution on the study termination according to paragraph 1, letters c) and e) must be issued in accordance with Article 68 of the Law.
 
Article 16
Academic Degree Awarding


 
(1) Graduates who properly concluded their study within the Doctoral Study Programme are awarded by the UVPS:
a) University diploma with the mention of the study programme, field of study and the academic degree of Ph.D.
b) Supplement to the diploma.
(2) University diploma is usually awarded to graduates in a ceremonial manner.
 
Article 17
Common and Concluding Provisions

(1) This study and examination regulation applies also to a study in the DSP initiated before this study and examination regulation became effective.
(2) Study results attained by existing students of the DSP before this study and examination regulation became effective will be recalculated to credits to the day of effectiveness of this study and examination regulation. The Dean may in well-founded cases reduce the preliminary criteria for these students as per Article 9, paragraph 1, or abandon the condition of the maximum duration of study as per Article 7, paragraph 6.
 
Article 18
Force and Effect

(1) This study and examination regulation was adopted as per Article 9, paragraph 1, letter b) of the Law by the AS of the UVPS on April 5, 2007.
(2) This study and examination regulation comes into force as per Article 26, paragraph 4 of the Law on the day of its registration by the Ministry of Education, Youth and Sports.
(3) This study and examination regulation becomes effective of September 1, 2007.


Prof. MVDr. Vladimír Večerek, CSc., m. p. Rector

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